Accounting & Bookkeeping Assistant Position

We are looking for a hard-working person to assist with accounting and bookkeeping tasks at Ideal Vacuum. We are seeking a creative individual who will enjoy working in a small business-type environment, we are a family-owned company with about 60 employees. The person hired for this position will work closely with management to accomplish daily objectives, such as using QuickBooks and our other software packages to reconcile accounts, assist with payroll, and filing state use tax payments. Pay depends on previous work experience. The position is full-time, 40 hours per week, typical from 8:00 am to 5:00 pm Monday through Friday.

Responsibilities:

• Monitor daily sales orders to make sure the correct use tax rate is applied
• Help tax exempt customers and approve their NTTC Tax Exemption Certificates
• Maintaining our database of NTTC Non-Taxable Transaction Certificates for our customers who are government or a reseller
• Reconciling invoices for order shipped to selected states
• Updating sale orders and invoices as needed in our Sales & Inventory Management Software
• Prepare and file state use tax payments
• Assistant our Accounts Payable (AP) and Accounts Receivable (AR) departments
• Maintain documentation and paperwork in our tax filing system
• Process credit applications to offer Net-30 terms for our customers
• Follow up on past due invoices in our Accounts Receivable A/R aging report
• Process sales reports in our QuickBooks accounting system
• Complete customer account setup forms; W9, etc.
• Set up new vendors in our QuickBooks company file

Required Skills:

• Excellent Verbal & Written skills
• Sounds professional on the telephone, contacting customers and suppliers
• Knowledge of Bookkeeping and Accounting (QuickBooks
• Good computer skills
• Knowledge of Accounts Payable and Accounts Receivable
• Able to maintain paperwork in file cabinets
• Detailed Oriented, no mistakes on paperwork or data entry (very important)
• Must be a hard worker and like to be productive.
• Must be able to use office equipment, fax, copier, printers, computers, etc.
• Able to stay focused, complete all tasks, will not drop jobs and loose track
• Able to multi-task and cross train in different departments to be most efficient for the company

Please Read Carefully:

• No drugs or alcohol Tolerance - Random drug and alcohol testing required
• Must be self-motivated
• Hard working and have a positive work attitude
• Must have your own transportation
• Must be able to follow written directions
• Must have a good work record
• Must be comfortable working on difficult jobs

How To Apply:

Does this sounds like a position for you? Please submit your resume today to workwithus@idealvac.com Visit our careers web site for other career opportunities. All resume submissions will be treated confidentially and with discretion. Please send your current resume CV and details of current salary package to the email: workwithus@idealvac.com or fax them to: (505) 872-9001.

By Regular Mail To:

Ideal Vacuum Products
Human Resources
5910 Midway Park Blvd NE
Albuquerque, NM 87109
Phone: (505) 872-0037
Fax: (505) 872-9001
Email: workwithus@idealvac.com

Resumes must be submited first, we will not accept applications or walk-in applicants. We will review resumes and we'll contact qualified candidates.


Thank you!